Join the Board of Directors
If you’d like to become more involved with the WCDR, there are many volunteer opportunities, but perhaps the most rewarding is to serve a term on the Board of Directors.
A Board Term runs from the AGM at the June meeting (second Saturday in June) to the same time the following year. Each month we meet at a board member’s home on a mutually agreeable night. You’ll find plenty of hard work along with laughter and good food. Each board member has specific duties outside the meeting but there is always ample help when needed.
- Do you have ideas for interesting breakfast speakers, workshops, contests etc?
- Do you like to organize and plan events?
- Do you want to become involved in a great organization?
- Do you like to brainstorm with fellow writers?
If this sounds like you then your next step is to fill out a Board Nomination Form.
NOMINATIONS: You may nominate yourself or another person, but you must have the nominee’s permission first! All nominees must be current WCDR members. Also, be sure to include a brief bio (max. 75 words) outlining the nominee’s areas of interest and expertise. For the nomination form WCDR Board of Directors Nomination Form
SUBMITTING YOUR NOMINATION:
There are three ways to tender your nomination. You may:
1. bring the completed form and bio to the April Breakfast
(copies of the Board Nomination Form will be available at the April breakfast)
2. mail the completed form and bio to The Secretary, WCDR
(the complete address is on the official Board Nomination Form)
3. email the completed form and bio to The Secretary, WCDR at secretary@wcdr.org
REMEMBER: The deadline for nominations is the Saturday of the May Breakfast.
QUESTIONS? Please contact the secretary at: secretary@wcdr.org.
A brief description of the WCDR BOARD Roles…
President: The President plays a coordinating role on the board, runs meetings, and acts as liaison to outside organizations.
Past President: The Past President, when there is one, has stepped down as President and stays on the board in a mentorship role to the current president. The Past President generally takes on another role. This year the Past President is also the Special Events Coordinator.
Vice-president: The Vice-president steps in when the President is unavailable, but does not have other specific duties. When the President steps down the Vice-president usually assumes the role of President. The Vice-president usually takes on another role on the board. This year’s Vice-president is also the Breakfast/Workshop Speaker Liaison.
Breakfast/Workshop Speaker Liaison: The Breakfast/Workshop Speaker Liaison seeks out and approaches potential breakfast speakers, obtains their biographical information and confirms their attendance prior to their appearance. This role sometimes entails arranging transportation and special requests. Arrangement of WCDR-commissioned workshops may entail arranging payment, proposing workshop budget to the board, etc. This dual role is managed primarily by telephone and email, and works closely with the Breakfast/Workshop Logistics Coordinator.
Breakfast/Workshop Logistics Coordinator: In this position, you organize breakfast details such as sending out reminder e-mails, keeping track of who is coming, contacting the restaurant with numbers, and checking the set-up. For workshops, you arrange room rentals, track attendance and payments and coordinate refreshments on the day of the workshop. You keep in close contact with the Speaker Liaison. You would also administer the WCDR phone line for messages. This is an excellent starter position.
Public Relations Coordinator: The PR Coordinator drafts press releases for all WCDR functions (breakfasts, workshops, outings, celebrations and fundraisers) and sends them to all press contacts. You field all press inquiries regarding the WCDR and you would coordinate with the breakfast/workshop speaker liaison, Word Weaver editor and web liaison. File clippings.
Membership Coordinator: Basic data entry skills and attention to detail are needed for this support role. At breakfasts: answer questions about membership and welcome new members. At any Internet connection: maintain the user-friendly database of over 200 active members – update when notified of changes. Initiate and respond to e-mail inquiries. Assemble membership packages as needed. Maintain inventory levels of contents. Busiest times: April to June – send reminders of June 1st membership renewal, process applications, then log renewals into database.
Treasurer: The Treasurer is accountable for all receipts and disbursements. The QuickBooks system is used to record all deposits and accounts payable i.e. breakfasts, speakers, contest winners, Word Weaver, raffle, workshops, liability insurance, reimbursements, and miscellaneous administrative expenses. You will also be responsible for monthly bank reconciliations and the year end statement.
Web Liaison: The main function of the Web Liaison is to maintain the WCDR.org website. This includes paying domain name and web hosting, updating Smith’s List, kudos list, updating the workshops and breakfast speaker pages, doing web work for the other contests, looking after PayPal interface system, maintaining the email system and aliases, announcement list, posting the Word Weaver, maintaining the board message area, sending out email announcements.
Secretary: The Secretary takes minutes at meetings, oversees the nominations for the new board and performs miscellaneous duties over the course of the month.
Special Events Coordinator: The Special Events Coordinator oversees all events, and organizes committees to look after the work. This position varies each year, depending on the number and type of events.
